A clear quote starts with a clear scope. Use this checklist before you send a price, then keep your notes so recurring work stays consistent.
Notice what changes the work.
Confirm the customer's priorities and look for details that affect the visit.
- Confirm which areas need service and what the customer wants done.
- Check access, terrain, obstacles, and the lawn's current condition.
- Ask about pets, preferred timing, and property-specific instructions.
Say what is included.
Make the work specific enough that you and the customer picture the same result.
- List what's included: mowing, trimming, edging, cleanup, or other agreed tasks.
- Clarify whether clippings and debris will be bagged or removed.
- Name exclusions, optional services, and one-time work separately.
Set a price for the included work.
Homeowners see your price before booking. Use a custom offer when a job falls outside the listed service.
- Estimate setup, service, cleanup, and travel time for a typical visit.
- Cover labor, equipment, fuel, disposal, and other operating costs.
- Make clear what's included so extra work can be handled as a separate offer.
Make the next step obvious.
Put the details in writing so the customer can review and accept the same plan.
- For a listed service, show the included work, set price, and schedule.
- For a custom job, send the scope, offer price, and timing for approval.
- Explain weather delays, exclusions, and how extra work is agreed.
A clear quote in a few lines.
Property:[Property address]
Date:[Date sent]
Work included:[List the agreed tasks]
Visit schedule:[Schedule or frequency]
Price:[Price per visit or total]
Notes or exclusions:[Anything not included]
Weather / extra work:[How delays or extra work are handled]
Payment terms:[When and how payment is due]
Accept by:[Date]